How to Make One Drive Powerpoint a Folder on Desktop TUTORIAL

How to Make One Drive Powerpoint a Folder on Desktop

Lesson 4: Saving Presentations

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Introduction

Whenever you lot create a new presentation in PowerPoint, you'll demand to know how to save in order to access and edit it later. As with previous versions of PowerPoint, y'all tin can salve files to your computer. If you prefer, you tin likewise relieve files to the deject using OneDrive. Yous can even export and share presentations directly from PowerPoint.

Scout the video below to learn more about saving and sharing PowerPoint presentations.

Save and Save As

PowerPoint offers ii means to save a file: Save and Save Equally. These options work in similar ways, with a few important differences.

• Save: When you create or edit a presentation, you'll use the Save command to save your changes. You'll use this command most of the fourth dimension. When you save a file, you'll just need to choose a file name and location the first time. After that, yous can just click the Save command to save it with the same name and location.
• Save As: You'll utilize this command to create a copy of a presentation while keeping the original. When you utilize Save Equally, you'll need to choose a different name and/or location for the copied version.

Near OneDrive

Most features in Microsoft Role, including PowerPoint, are geared toward saving and sharing documents online. This is washed with OneDrive, which is an online storage infinite for your documents and files. If you want to use OneDrive, make certain y'all're signed in to PowerPoint with your Microsoft account. Review our lesson on Understanding OneDrive to learn more than.

To save a presentation:

It's important to salve your presentation whenever you first a new projection or make changes to an existing one. Saving early on and often can prevent your work from being lost. You lot'll also need to pay shut attention to where you save the presentation so it volition be easy to observe later on.

1. Locate and select the Save command on the Quick Access Toolbar.

   

2. If you lot're saving the file for the outset time, the Salvage As pane will appear in Backstage view.
3. You'll so need to choose where to save the file and give it a file name. Click Scan to select a location on your computer. Yous tin as well click OneDrive to save the file to your OneDrive.

   

4. The Salve As dialog box will appear. Select the location where you want to salvage the presentation.
5. Enter a file name for the presentation, then click Salve.

   

6. The presentation will be saved. Yous can click the Salvage command again to salve your changes as you modify the presentation.

You tin also access the Save command by pressing Ctrl+South on your keyboard.

Using Save As to brand a re-create

If yous want to save a different version of a presentation while keeping the original, yous can create a copy. For case, if you have a file named Client Presentation you lot could salve information technology as Client Presentation two so you'll be able to edit the new file and however refer back to the original version.

To do this, yous'll click the Save As command in Backstage view. Just like when saving a file for the first fourth dimension, yous'll need to choose where to save the file and give information technology a new file name.

To alter the default save location:

If you don't desire to use OneDrive, you may be frustrated that OneDrive is selected as the default location when saving. If you lot detect this inconvenient, y'all tin change the default save location then This PC is selected by default.

1. Click the File tab to access Backstage view.

   

2. Click Options.

   

3. The PowerPoint Options dialog box volition appear. Select Save, check the box next to Save to Computer by default, then click OK. The default save location will exist changed.

   

Using AutoRecover

PowerPoint automatically saves your presentations to a temporary folder while you are working on them. If y'all forget to save your changes or if PowerPoint crashes, yous can restore the file using AutoRecover.

To use AutoRecover:

1. Open up PowerPoint. If autosaved versions of a file are establish, the Document Recovery pane volition appear.
2. Click to open an available file. The presentation will exist recovered.

   

Past default, PowerPoint autosaves every 10 minutes. If you are editing a presentation for less than 10 minutes, PowerPoint may not create an autosaved version.

If you don't run into the file you need, y'all can scan all autosaved files from Backstage view. Just select the File tab, click Manage Presentation, then choose Recover Unsaved Presentations.

Exporting presentations

By default, PowerPoint presentations are saved in the .pptx file type. All the same, in that location may be times when you lot need to use another file type, such every bit a PDF or PowerPoint 97-2003 presentation. It's piece of cake to consign your presentation from PowerPoint to a diversity of file types.

• PDF: This saves the presentation as a PDF document instead of a PowerPoint file.
• Video: This saves the presentation as a video.
• Package for CD: This saves the presentation in a folder along with the Microsoft PowerPoint Viewer, a special slide bear witness player anyone can download.
• Handouts: This prints a handout version of your slides.
• Other file type: This saves in other file types, including PNG and PowerPoint 97-2003.

To export a presentation:

In our example, we'll save the presentation as a PowerPoint 97-2003 file.

1. Click the File tab to access Backstage view.
2. Click Export, and so choose the desired option. In our case, we'll select Change File Blazon.

   

3. Select a file type, then click Relieve As.

   

4. The Save As dialog box will appear. Select the location where you want to consign the presentation, type a file proper noun, and so click Save.

   

You can also use the Salvage equally blazon drop-downwards carte in the Salve Equally dialog box to salve presentations in a variety of file types. Be careful to choose a file type others will be able to open.

Sharing presentations

PowerPoint makes it easy to share and collaborate on presentations using OneDrive. In the by, if you wanted to share a file with someone you could send it as an email zipper. While convenient, this system also creates multiple versions of the same file, which tin be difficult to organize.

When you lot share a presentation from PowerPoint, you're actually giving others access to the exact same file. This lets you and the people you share with edit the same presentation without having to keep track of multiple versions.

In order to share a presentation, information technology must starting time be saved to your OneDrive.

To share a presentation:

1. Click the File tab to admission Backstage view, so click Share.

   

2. PowerPoint will return to Normal view and open the Share panel on the right side of the window. From here, y'all tin can invite people to share your document, meet a list of who has access to the document, and set whether they tin edit or but view the document.

   

Challenge!

1. Open our practice presentation.
2. Use Save As to create a re-create of the presentation. Name the new copy Saving Challenge Do. You tin can salvage it to a folder on your computer or to your OneDrive.
3. Export the presentation as a PDF file.

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How to Make One Drive Powerpoint a Folder on Desktop TUTORIAL

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